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Pri­vacy Pol­icy State­ment & Gen­eral Disclaimers

World­wide Foren­sic Ser­vices Inc. (“WWFS”) rec­og­nizes the impor­tance of pri­vacy and secu­rity of per­sonal infor­ma­tion. The “Per­sonal Infor­ma­tion Pro­tec­tion and Elec­tronic Doc­u­ments Act” and the “Cana­dian Stan­dards Asso­ci­a­tion Model Code for the Pro­tec­tion of Per­sonal Infor­ma­tion” require all busi­nesses engaged in com­mer­cial activ­ity to com­ply with the act and the code.

WWFS col­lects and dis­closes fin­ger­prints and the other per­sonal infor­ma­tion by law­ful and fair means that are not rea­son­ably intru­sive. This infor­ma­tion is col­lected and dis­closed in order to facil­i­tate the pro­cess­ing of crim­i­nal his­tory searches. We have pre­pares this pri­vacy pol­icy state­ment to describe the mode in which WWFS col­lects, uses and dis­closes per­sonal information.

1.What per­sonal infor­ma­tion do we collect?

In order to facil­i­tate the pro­cess­ing of crim­i­nal his­tory searches, we col­lect per­sonal infor­ma­tion from an appli­cant which may con­sist of individual’s fin­ger­prints, full name, date of birth, place of birth, height, weight, gen­der, address, phone num­ber, per­sonal biographical/descriptive infor­ma­tion, driver’s licence num­ber, pass­port num­ber, email address, pho­to­graph and the other iden­ti­fi­ca­tions deemed nec­es­sary to ver­ify the applicant’s iden­tity to ensure the accu­racy of crim­i­nal his­tory search. We may also record the infor­ma­tion col­lected from the iden­ti­fi­ca­tion document(s) vol­un­tar­ily pre­sented by the appli­cant for iden­tity verification.

2. Pur­pose for col­lec­tion of per­sonal information:

We col­lect your per­sonal infor­ma­tion for the pur­pose of sub­mit­ting it to the Royal Cana­dian Mounted Police (“RCMP”), the other law enforce­ment author­i­ties, and/or their des­ig­nated agents to enable them to con­duct crim­i­nal his­tory searches. By pro­vid­ing per­sonal infor­ma­tion for the pur­pose of obtain­ing crim­i­nal record search either by fin­ger­prints of sim­ply by name search, you have auto­mat­i­cally given con­sent to WWFS to use that infor­ma­tion for the pur­pose stated within that request.

3. Pur­pose for col­lec­tion of pay­ment card information:

WWFS col­lects credit or debit card infor­ma­tion and the sig­na­ture of the payer for pro­cess­ing of pay­ment for the ser­vice we ren­der. We do not col­lect or dis­close related pay­ment card infor­ma­tion for any other purpose.

4. How is per­sonal infor­ma­tion maintained?

The secu­rity of per­sonal infor­ma­tion is an impor­tant ele­ment of WWFS ser­vices. WWFS stores and main­tains per­sonal infor­ma­tion in com­pli­ance with the require­ments of the “Per­sonal Infor­ma­tion Pro­tec­tion and Elec­tronic Doc­u­ments Act” and the “Cana­dian Stan­dards Asso­ci­a­tion Model Code for the Pro­tec­tion of Per­sonal Infor­ma­tion”. The appro­pri­ate phys­i­cal, tech­ni­cal and admin­is­tra­tive mea­sures have been put into place to pro­tect the pri­vacy and integrity of your per­sonal information.

WWFS does not pro­vide third party access to your per­sonal infor­ma­tion except when con­sented[i] by you or allowed by you at the time of elec­tron­i­cally sub­mit­ting your fin­ger­prints. This access is to facil­i­tate your own wish to direct the crim­i­nal his­tory search result from RCMP or the other agency to the person/agency/company of your choice. Unless instructed by you by way of con­sent, WWFS is not involved in the dis­tri­b­u­tion of the crim­i­nal his­tory search results, nor do we receive a copy of such results.

WWFS does not sell, rent, trade, dis­close or oth­er­wise trans­fer your per­sonal infor­ma­tion to third par­ties, with­out your con­sent, except as oth­er­wise set out in this Pri­vacy Statement.

5. Lim­it­ing Col­lec­tion of per­sonal information:

WWFS restricts the col­lec­tion of per­sonal infor­ma­tion that is nec­es­sary for the intended pur­pose. The per­sonal infor­ma­tion is col­lected in a fair and law­ful manner.

6. Lim­it­ing use, dis­clo­sure and reten­tion of per­sonal information:

WWFS will dis­close your per­sonal infor­ma­tion if required by law to do so, for example:

  • In response to subpoena
  • Search war­rant
  • To an inves­ti­gat­ing body
  • Legally valid inquiry
  • Or oth­er­wise required by law

We may also dis­close your per­sonal infor­ma­tion when:

  • You have given con­sent to the disclosure
  • Where it becomes nec­es­sary to estab­lish or col­lect fees
  • If the infor­ma­tion is already pub­li­cally known

We retain per­sonal infor­ma­tion only for as long as it is needed and only for the ful­fill­ment of the pur­poses for which it was orig­i­nally collected.

6. Third party pro­cess­ing agents:

From time to time, we may avail the ser­vices of RCMP autho­rized third party to assist in pro­cess­ing of crim­i­nal his­tory searches and/or trans­mit infor­ma­tion to an agency to con­duct crim­i­nal his­tory searches. In such sit­u­a­tions, we may disclose/transmit your per­sonal infor­ma­tion to the third party ser­vice provider.
7. Pay­ment by a third party:

When a third party (e.g. an employer or prospec­tive employer) will be pay­ing for our ser­vices , we may pro­vide your name and other iden­ti­fy­ing infor­ma­tion to the said third party for con­firm­ing that we are pro­cess­ing pay­ment for the ser­vices ren­dered for you.

8. Individual’s access to per­sonal information:

You may request to access or to cor­rect for any fac­tual errors in your per­sonal infor­ma­tion that WWFS will hold about you. To pro­tect your pri­vacy, we will take rea­son­able steps to estab­lish your iden­tity before grant­ing access or mak­ing cor­rec­tions if any.

  • We may deny access:
  • When the request is friv­o­lous or vexatious
  • Denial of access is required or autho­rized by law
  • Infor­ma­tion relates to exist­ing or antic­i­pated legal pro­ceed­ings against you
  • When doing so would prej­u­dice nego­ti­a­tion with you
  • To pro­tect company’s right and property
  • When grant­ing you access would have an unrea­son­able impact on other peo­ples’ privacy.

9. Changes to the Pri­vacy Statement

This Pri­vacy State­ment may be updated to reflect changes in our per­sonal infor­ma­tion secu­rity prac­tices. The revised Pri­vacy State­ment will be posted on the web­site. Please check back periodically .

We inves­ti­gate all com­plaints received by us in a timely man­ner. We take appro­pri­ate mea­sures to respond to the mat­ter to the sat­is­fac­tion of the complainant.

If you have any ques­tions, or wish to access your per­sonal infor­ma­tion with us, please to:

Pri­vacy office:

World­wide Foren­sic Ser­vices Inc.

55 Town Cen­tre Court, Toronto, ON M1P 4X4

Gen­eral Disclaimers:

The mate­ri­als on World­wide Foren­sic Ser­vices Inc.’s (WWFS) web site (the “Site”), which may include text, images, audio clips, video clips, and other mate­ri­als (the “Con­tent”), are pro­vided by WWFS for infor­ma­tional pur­poses only. By access­ing the Site or down­load­ing any Con­tent, you agree to be bound by the terms and con­di­tions set out below. If you do not agree to these terms and con­di­tions, do not access the Site or down­load any Content.

You may visit and browse the WWFS web­site with­out pro­vid­ing any per­sonal infor­ma­tion.WWFS col­lects per­sonal infor­ma­tion from its clients or poten­tial clients who con­tact WWFS by tele­phone, mail, e-mail, or by other means. Such infor­ma­tion which may include names, addresses, tele­phone num­bers and e-mail addresses is con­sid­ered to be con­fi­den­tial and is col­lected & main­tained to bet­ter assist the clients or prospec­tive clients. This infor­ma­tion is not shared with third parties.

WWFS intends for the Con­tent on the Site to be accu­rate and reli­able, how­ever, it is pro­vided to you “as is” and “as avail­able”. WWFS assumes no respon­si­bil­ity to you or any third party for any errors or omis­sions of any kind in the con­tent. It dis­claims all war­ranties and/or con­di­tions, express or implied, as to the con­tent and to any mat­ter relat­ing to the site, includ­ing, but not lim­ited to, implied war­ranties and/or con­di­tions of non infringe­ment, mer­chantabil­ity and fit­ness for a par­tic­u­lar purpose.

Links avail­able on the Site will allow you to link to web sites not main­tained or con­trolled byWWFS. The links are pro­vided for your con­ve­nience, and WWFS is not respon­si­ble for the con­tents of any linked site. WWFS makes rea­son­able efforts to ensure the accu­racy of its Con­tent on the Site, but can­not and does not war­rant the accu­racy, com­plete­ness, non-infringement, mer­chantabil­ity or fit­ness for a par­tic­u­lar pur­pose of any infor­ma­tion avail­able through these links, and makes no rep­re­sen­ta­tion or endorse­ment what­so­ever about any other web site which you may access through the Site. It is your respon­si­bil­ity to ensure that any Web site you choose to use is free of poten­tially destruc­tive items such as viruses. WWFS is not respon­si­ble for the pri­vacy pol­icy of any web­sites to which the WWFS web­site may be hyper­linked. In no event WWFS will be liable for any dam­ages what­so­ever, includ­ing spe­cial, indi­rect, inci­den­tal or con­se­quen­tial dam­ages, aris­ing out of or in con­nec­tion with the use or per­for­mance of this site or the con­tent avail­able or referred to on this site, or any other site you may access through this site.

Copy­right: All Con­tent pub­lished on this Site is pro­tected by copy­right. The con­tent may not be oth­er­wise used, repro­duced, broad­cast, pub­lished or retrans­mit­ted with­out the prior writ­ten per­mis­sion of WWFS.

Indem­nity: You agree to defend, indem­nify, and hold WWFS harm­less from any and all lia­bil­i­ties, costs and expenses, includ­ing rea­son­able attor­neys’ fees, related to any vio­la­tion of these Terms and Con­di­tions by you or in con­nec­tion with the use of this Site or the place­ment or trans­mis­sion of any infor­ma­tion or other mate­ri­als on this Site by you.

Trade­marks: The WWFS logo is a trade­mark of World­wide Foren­sic Ser­vices Inc., which may be reg­is­tered in Canada and other coun­tries. All other prod­ucts, ser­vices, and com­pany names men­tioned in the Site may be trade­marks of their respec­tive own­ers. You may not use any trade­mark dis­played on the Site with­out the writ­ten per­mis­sion of WWFS or the rel­e­vant owner of the trade­mark.
WWFS has imple­mented tech­ni­cal mea­sures to pro­tect against the risk of unau­tho­rized access to per­sonal infor­ma­tion; how­ever, WWFS can­not fully elim­i­nate this risk.

Changes: WWFS reserves the right to change or remove any Con­tent from the Site, in whole or in part, at its sole dis­cre­tion, at any time, with­out notice.

Mis­cel­la­neous: These Terms and Con­di­tions, includ­ing the WWFS Pri­vacy and Secu­rity Pol­icy, con­sti­tute the entire agree­ment between WWFS and you with respect to your use of this Site. If any of the Terms and Con­di­tions is deter­mined to be void, invalid or oth­er­wise unen­force­able by a court of com­pe­tent juris­dic­tion, such deter­mi­na­tion shall not affect the remain­ing pro­vi­sions hereof. This Agree­ment shall be gov­erned by and con­strued in accor­dance with the laws of the province of Ontario and the fed­eral laws of Canada applic­a­ble therein.


[i] Nor­mally we ask you for your con­sent in writ­ing but in some cir­cum­stances, we may accept your oral con­sent. Some­times your con­sent may be implied through your con­duct with us or when you pro­vide address and con­tact details of the third party for direct­ing search results to them.

 
 
 
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